Family Educational Rights and Privacy Act | Ardent Privacy

The Act defines terms for the use of data about students, protects the privacy of student education records, and ensures the security of their information technology (IT) solutions.

The Trust Challenge

Essential

FERPA imposes certain requirements on school systems receiving federal funding:

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Eligible students (high school graduates or age 18+) or parents of minor students have the right to inspect and review their educational records maintained by the school.

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Parents or eligible students may request a correction to records they believe are inaccurate or misleading, and have the right to a formal hearing if the request is denied.

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Schools may not release any information on a student without written consent from the parent or eligible student, with a few exceptions such as between schools or with financial aid parties.

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Schools may release "directory information" (name, address, birthdate and place, phone number, etc) without consent, but must inform the parent or eligible student with enough advance notice to request the school not disclose this information.

The Trust Challenge

Challenges

The following are the issues created by FERPA laws that the majority of organizations face:

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The The education system collects massive amounts of student data but lacks the capability to comply with privacy and security rules for the regulation.

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Manually managing data mapping and inventory to provide adequate security based on the risk related to the respective data collected.

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School systems lack the capacity to identify data related to specific students and comply with federal law requiring that parents and eligible students be able to access their full records.

Win-Win Situation

Solutions

Ardent Privacy’s Solutions relating to the above mentioned challenges:

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Data discovery, inventory and mapping: Our AI-based, patented solution, TurtleShield PI (Privacy Intelligence) discovers all personal and sensitive data in structured and unstructured data systems across on-premises and multi-cloud environments.
TurtleShield DI (Data Inventory) enables organizations to inventory & map their entire “Data footprint”, enabling them to protect what matters the most.

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Third party “Privacy Intelligence” (monitors third party sharing): Often there are silos within entities or business and IT teams and it is challenging to get a full picture of data going outside organization and which is coming into organization, especially when data is shared with third parties, vendors, business partners and much more. Our TurtleShield PI (Privacy Intelligence) creates a data map based on your “data sharing”, to facilitate you to take action on it.

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“Data Minimization”: TurtleShield DM (Data Minimization) helps businesses minimize excess data and adhere to data minimization principle. This is data hygiene control and we are approaching it from a risk reduction and compliance perspective. We scan large data sets to scan for excess data using Machine Learning and find out excess data including personal data. This can eliminate operational inefficiencies and save cost by removing the unwanted data and legal cost of having it with respect to regulatory compliance.

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“Right to be Forgotten (RTBF)” with Assured Deletion: With TurtleShield RTBF (Right to Be Forgotten) provides the businesses the capabilities to comply with mandatory deletion of personal data by providing the capabilities to delete the data on request along with the validation of the deletion.

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Enable Data subject rights with cost savings and compliance in totality: Search capability in large datasets to fulfill data subject requests in totality and at rapid space. Assumption that data only exists in databases and nowhere else is often not reality as customer data exists in many sources. Using Machine learning and AI we crawl across data sources and predict where PII can exist.

The Trust Challenge

Essential

FERPA imposes certain requirements on school systems receiving federal funding:

Pointer

Eligible students (high school graduates or age 18+) or parents of minor students have the right to inspect and review their educational records maintained by the school.

Pointer

Parents or eligible students may request a correction to records they believe are inaccurate or misleading, and have the right to a formal hearing if the request is denied.

Pointer

Schools may not release any information on a student without written consent from the parent or eligible student, with a few exceptions such as between schools or with financial aid parties.

Pointer

Schools may release "directory information" (name, address, birthdate and place, phone number, etc) without consent, but must inform the parent or eligible student with enough advance notice to request the school not disclose this information.

The Trust Challenge

Challenges

The following are the issues created by FERPA laws that the majority of organizations face:

Pointer

The The education system collects massive amounts of student data but lacks the capability to comply with privacy and security rules for the regulation.

Pointer

Manually managing data mapping and inventory to provide adequate security based on the risk related to the respective data collected.

Pointer

School systems lack the capacity to identify data related to specific students and comply with federal law requiring that parents and eligible students be able to access their full records.

Win-Win Situation

Solutions

Ardent Privacy’s Solutions relating to the above mentioned challenges:

Pointer

Data discovery, inventory and mapping: Our AI-based, patented solution, TurtleShield PI (Privacy Intelligence) discovers all personal and sensitive data in structured and unstructured data systems across on-premises and multi-cloud environments.
TurtleShield DI (Data Inventory) enables organizations to inventory & map their entire “Data footprint”, enabling them to protect what matters the most.

Pointer

Third party “Privacy Intelligence” (monitors third party sharing): Often there are silos within entities or business and IT teams and it is challenging to get a full picture of data going outside organization and which is coming into organization, especially when data is shared with third parties, vendors, business partners and much more. Our TurtleShield PI (Privacy Intelligence) creates a data map based on your “data sharing”, to facilitate you to take action on it.

Pointer

“Data Minimization”: TurtleShield DM (Data Minimization) helps businesses minimize excess data and adhere to data minimization principle. This is data hygiene control and we are approaching it from a risk reduction and compliance perspective. We scan large data sets to scan for excess data using Machine Learning and find out excess data including personal data. This can eliminate operational inefficiencies and save cost by removing the unwanted data and legal cost of having it with respect to regulatory compliance.

Pointer

“Right to be Forgotten (RTBF)” with Assured Deletion: With TurtleShield RTBF (Right to Be Forgotten) provides the businesses the capabilities to comply with mandatory deletion of personal data by providing the capabilities to delete the data on request along with the validation of the deletion.

Pointer

Enable Data subject rights with cost savings and compliance in totality: Search capability in large datasets to fulfill data subject requests in totality and at rapid space. Assumption that data only exists in databases and nowhere else is often not reality as customer data exists in many sources. Using Machine learning and AI we crawl across data sources and predict where PII can exist.

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